Namely Payroll User Administrative Roles

Explains the different Administrative User roles available in Namely Payroll, and how to assign them to an employee or non-employee.

PROVIDING ACCESS

If an employee requires Administrative access to Namely Payroll, they'll need to be assigned a User role. It's important to note that this is a different set of permissions from those assigned to an employee in HRIS.

Administrative access can only be provisioned by a current administrator in Namely Payroll. If there are no current Payroll Users in Namely Payroll, you'll need to have a member of your company's executive leadership team (i.e. CEO, CFO, COO) contact our Client Success team in order to verify that permission can be granted.

You can provision administrative access to an employee by following these steps:

Click Company and then Users.

A screenshot of a computer Description automatically generated

Add the employee by entering their e-mail address and selecting the the desired Access Role.
Once assigned, the employee will be able to launch Namely Payroll in an administrative view from the Manage Payroll button on your HRIS homepage.

Now that we've shown you how to add an administrative user to Namely Payroll, we'll discuss the different roles that are available.

USER ROLE DESCRIPTIONS AND LIMITATIONS

This table explains the different permissions and limitations for each access role available in Namely Payroll:

Access Role	Access Description	Access Limitations
Enroll Only	Allows admins to approve and review benefits portion of the site	No Payroll No ability to configure General Ledger No Timesheets No ability to add new employees
No Access	No access
Payroll & Enroll	Allows admins to approve and review payroll portion of the site.	No Timesheets No ability to add new employees
Payroll & Timesheets	Allows admins to approve and review payroll and timesheets	No Benefits No ability to add new employees
Payroll & Timesheets & Enroll or Payroll & Timesheets & RemoteLink & Enroll	Allows admins to approve and review payroll, benefits, and timesheets	No ability to add new employees
Payroll Read Only	Allows view access for the payroll portion of the site	No Benefits No Timesheets No change access for Payroll
Payroll Only	Allows full payroll access	No Benefits No Timesheets No ability to add new employees
Payroll Only - Non Approver	Allows full admin access, although the user cannot approve payroll	No ability to approve Payroll
Payroll Reports Only	Allows admins to only review payroll reports	No access to Timesheets No access to Benefits No ability to add new employees No ability to configure General Ledger
Timesheet Only	Allows admins to approve and review the timesheet portion of the site	No access to Payroll No ability to configure General Ledger No access to Benefits No ability to add new employees

NON-EMPLOYEE ACCESS

You can provide administrative access to a non-employee, who would not have an HRIS profile (for instance, a broker or third party administrator) in Namely Payroll if you so choose. You'd follow the same steps above to assign the User role.

That user would login to manage payroll from NamelyPayroll.com.

They'll need to set up their password first! This can be done by instructing the user to enter their e-mail address in the User Name field and click Reset Password. This will prompt them to create a password to login.
Going forward, they'll login to manage payroll from NamelyPayroll.com, using their e-mail address and the password they select.